Top 5 Tools to Help You Remember What Was Said in a Meeting

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written by Nekki on Julio 25, 2025

Summarize by Moodbit is an innovative Microsoft Teams app designed to simplify and enhance meeting productivity through AI-powered automation. The core purpose is to eliminate manual note-taking by providing instant, concise, and actionable meeting summaries, while also analyzing the conversation’s dynamics using advanced technologies like sentiment analysis. Packed with seamless integration and instant results, it offers a valuable tool for both individual users and teams looking to maximize their meeting efficiency.

Pros:

• Real-Time Transcription & Summarization: This app processes live meeting transcriptions with proprietary superior audio processing, ensuring every important conversation is captured with precision and neatly summarized, saving time and effort.
• Actionable Follow-Up Recommendations: The built-in AI suggests follow-up items automatically, providing clear directions and minimizing confusion regarding post-meeting responsibilities. This ensures projects move forward effortlessly.
• Sentiment Analysis: With the ability to analyze the mood and emotional tone of the meeting, this app provides insights into team morale and dynamics. Whether you’re identifying stress points or positive achievements, it highlights conversational nuances often overlooked.
• Fast and Seamless Integration: The app is installed directly from the Teams app store and smoothly integrates with ongoing workflows. Whether you invite it before or during a meeting, it’s just a quick command away, making the setup intuitive and fast.
• On-The-Spot Delivery: As soon as the meeting wraps up, the app generates and posts a well-structured summary and task list in the Teams chat, ensuring fresh and relevant information is readily available to all participants.

Cons: While the app is incredibly effective, it requires internet access for data processing and involves sharing meeting data with a third-party service. However, these are minor issues considering its vast utility.

Use Cases:

• Streamlining Meetings for Teams: Teams that frequently host meetings on Microsoft Teams can leverage this app to save time and ensure no one misses critical points. It keeps the focus on discussions while offloading note-taking to AI.
• Project Collaboration: For cross-functional collaborations where follow-up tasks are crucial, this app provides actionable recommendations—eliminating ambiguity and assigning clear next steps for all participants.
• HR and Team Dynamics Monitoring: The app’s sentiment analysis is perfect for HR specialists and team managers looking to gauge team morale and detect any underlying challenges that might need intervention.
• Remote Work Support: In remote work scenarios, where distractions are common, the app ensures nothing important is missed. Its summaries act as reliable records that team members can revisit anytime.
• Effortless Post-Meeting Documentation: Busy professionals who juggle multiple meetings find this app beneficial for automatic documentation—ensuring each meeting’s key points are captured and accessible immediately.

Fireflies.ai is an AI-powered meeting assistant designed to record, transcribe, summarize, and analyze team conversations. It integrates with numerous video conferencing platforms and tools, aiming to improve meeting productivity by providing transcription and insights.

Pros

• Supports transcription in over 100 languages, enhancing multi-lingual usability.
• Speaker recognition differentiates voices during meetings for added clarity.
• Offers integrations with project management tools like Asana and CRMs for task automation.

Cons

• Meeting summaries often default to extensive notes rather than concise, polished highlights, reducing usability for quick review.
• Real-time transcription quality is capped at 90% accuracy, which may falter under high noise or unclear speech conditions.
• Sentiment analysis lacks detailed nuance, providing limited insights for gauging emotional tone or team morale.
• Action item extraction is inconsistent and does not accurately deliver actionable follow-up tasks tailored to participants.
• Requires user effort to manually assign Fireflies.ai to calendar events or adjust settings, introducing friction in the setup process.
• “Soundbite” clipping and transcription bookmarking features, while useful for sharing, are not central to improving meeting workflow productivity.

Meeting.ai is an AI-powered tool designed for capturing, transcribing, and summarizing in-person and virtual meetings, offering multi-platform integration and extensive language support.

Pros

• Supports over 30 languages for transcription and summaries with automatic detection.
• Integrated with major platforms like Zoom, Google Meet, and Microsoft Teams.
• Offers both mobile and web apps for in-person meeting notes.

Cons

• Does not provide real-time sentiment analysis or emotional insights during meetings.
• Lacks a feature for generating actionable task recommendations from discussions.
• Requires manual initiation of transcription and notes, as opposed to automated summarization integrated directly within platforms.
• Relies on external data centers, which may raise concerns regarding data privacy and compliance without direct platform integration features.
• Offers limited meeting summaries and transcription features per session compared to other AI-powered tools with task-oriented automation.

Avoma is an AI-driven tool designed to automate note-taking, meeting scheduling, and conversation intelligence, aiming to enhance productivity through features like real-time transcription, automated email follow-ups, and CRM integration. It caters to sales teams and professionals looking to streamline workflows associated with client interactions.

Pros

• Offers real-time transcription across 40+ languages.
• Includes automated CRM data entry for sales methodologies like MEDDIC and SPICED.
• Customizable note templates and AI-generated email drafts.

Cons

• Core features like scheduling and lead routing may not appeal to non-sales-centric use cases.
• High dependence on modular add-ons that fragment its functionality across different paid tiers.
• Concentrates heavily on CRM integration, sidelining casual meeting scenarios and simpler team setups.
• Excessive focus on revenue intelligence tools, such as win-loss analysis and deal-risk alerts, which might not provide added value for general professional teams.
• Pricing structure is unclear and caters more towards larger enterprise teams due to its layered approach.
• Utilizes broad AI capabilities yet lacks targeted sentiment analysis for understanding team morale or emotions during meetings.

tl;dv is an AI-powered notetaking tool designed for automatic recording, transcription, and summarization of meetings across platforms like Zoom, Microsoft Teams, and Google Meet. It offers additional features such as translating transcripts into 30+ languages and CRM integration for automating follow-ups and updates.

Pros

• Offers transcription and summaries in 30+ languages for global teams.
• Automatically logs meeting notes into CRMs, reducing manual data entry effort.
• Multimeeting aggregation to highlight trends and insights from conversations.

Cons

• Focuses heavily on CRM updates and sales coaching, which may not be relevant for all users.
• No support for analyzing meeting sentiment or team dynamics.
• Requires browser extensions and does not fully integrate into meeting platforms, adding complexity to setup.
• Efforts to anonymize data do not extend to leveraging AI for deeper behavioral insights.
• Higher reliance on external setup for functionality compared to platforms with embedded meeting tools.